APPLICATION GUIDELINES AND FEE STRUCTURE 2027

 

ABOUT WALVIS BAY PRIVATE SCHOOL

​

Walvis Bay Private School is registered as a Non-Profit Incorporated Association in terms of the Companies Act, 1973.

​

ADMISSION PROCEDURE

​

The original completed application form, together with all required supporting documentation, must be hand-delivered to the School Admissions Office for processing and consideration.

​

• Applications submitted electronically will only be regarded as provisional until the original signed documents have been received by the school.

• Applications will only be considered once the official application form has been completed in full, signed, and accompanied by all required supporting documentation.

• Submission of an application does not guarantee admission to the school.

• The date of application does not determine preference or priority for placement.

• The school reserves the right to obtain confidential reports and collateral information from previous schools regarding the learner's academic performance, attendance, conduct, and general progress.

• Applicants and their parents/guardians may be invited for an interview.

• Prospective learners may be required to complete an assessment:

  • Grade 1: School Readiness Assessment

  • Grades 2–10: Language and Mathematics Evaluation

• An assessment appointment will be arranged by the school.

• Payment of the prescribed Annual Book Fee confirms acceptance of the offered placement and constitutes a commitment that the learner will attend Walvis Bay Private School.

• The Annual Book Fee is non-refundable should the learner not take up the offered place.

• Should the school withdraw the offer of admission, the Annual Book Fee will be refunded in full.

 

ANNUAL BOOK FEE

 

Grade R

N$1,400.00 - Payable upon acceptance (non-refundable)

 

Grades 1 – 12

N$3,280.00 - Payable upon acceptance (non-refundable)

 

The Annual Book Fee includes:

• Classroom stationery (Grades R–7)

• Textbooks and exercise books (Grades 1–12)

• Study guides and learning materials

• Examination papers and assessment materials

• School newsletters and communication material

• Matriculant booklet and school prospectus

 

ADDITIONAL FEES

 

Certain subjects and activities carry additional fees.

​

Grade R

ActiKids / FunGym - N$120.00 per month (February – November)

 

Grades 1 – 7

ICT Fee - N$550.00 per year

​

Grades 8 – 12

Office Practice Fee - N$850.00 per year

Design & Technology Fee - N$410.00 per year

Design & Technology Drawing Set - N$1,250.00 once-off

These fees contribute towards software licensing, classroom resources, project materials, equipment maintenance, and specialised subject requirements.

 

SCHOOL FEES 2027

 

School fees are reviewed annually and approved by the Board of Directors.

​

Payment Options

School fees may be paid:

• Monthly in advance

• Annually in advance

• Termly by arrangement

 

Monthly School Fees

Grade R - N$2,380.00 × 12 months = N$27,132.00 p.a.

Grades 1 – 11 - N$4,410.00 × 12 months = N$50,274.00 p.a.

Grade 12 - N$5,300.00 × 10 months = N$53,000.00*

*Annual Grade 12 fees are payable over ten months to accommodate the academic calendar.

 

DISCOUNTS

​

The following discounts are available:

​

Early Settlement Discount

• 5% discount on annual school fees paid in full by 30 January 2027

 

Termly Payment Discount

• 2% discount on school fees paid in three instalments:

  • January

  • April

  • August

 

Sibling Discount

• 10% discount on tuition fees for the third child and each additional sibling attending the school simultaneously.

 

PAYMENT METHODS

School fees may be paid via:

• Debit Order

• Electronic Funds Transfer (EFT)

All payments must be received before the 1st day of each month.

 

Please Note:

• Cash payments are not accepted.

• Cheques are not accepted.

• A card payment facility is available at the school.

 

Withdrawal Notice

Parents wishing to withdraw a learner from the school must provide one full calendar month's written notice.

November may not be used as a notice month. School fees remain payable in lieu of notice where adequate notice is not given.

​

BANKING DETAILS

Account Name: Walvis Bay Private School
Bank: Bank Windhoek
Branch: Walvis Bay (481 872)
Account Number: 1044056090

 

Reference

 

For all payments, including school fees, clothing, tours, activities and other charges, please use:

• Your unique account number (e.g. WBP001), or

• The learner's full name

 

Failure to provide the correct reference may delay the allocation of payments.

​

SCHOOL FEES INCLUDE

 

Tuition fees cover the following:

 

Registration and Memberships

• NAPSO affiliation

• NSSU affiliation

• WSSR affiliation

 

Academic Programme

• All standard academic assessments

• Practical examination materials

• Olympiad entries (Mathematics, Science and Languages)

• Art Education

• Physical Education

• Mind Moves Programme

 

Learner Development

• Guidance Centre support

• Counselling services

• Career guidance and subject choice assistance

 

Co-Curricular Activities

• Participation in sports, cultural and academic activities

• Transport to approved school events and competitions

 

School Functions

• Prize-Giving Ceremonies

• Matric Farewell

• School celebrations and official events

 

ACCOUNT MANAGEMENT AND NON-PAYMENT POLICY

 

Parents and guardians are responsible for ensuring that all school fees are paid promptly.

 

Overdue Accounts

• Accounts more than 30 days in arrears may result in the learner being excluded from extracurricular activities and certain school programmes.

• If the account remains unpaid after a further 14 days, the learner's admission may be suspended.

• Accounts outstanding for 90 days or more may be handed over for legal collection.

 

All legal costs, collection commission, tracing fees and attorney-and-client costs incurred in recovering outstanding amounts will be for the account of the parent or guardian.

 

RE-ADMISSION REQUIREMENTS

 

A learner may not be re-admitted for a new academic year if:

• Outstanding school fees remain unpaid at year-end.

• Current term fees are unpaid when the new term commences.

• The Annual Book Fee has not been paid upon acceptance of placement.

 

GRADE 12 REQUIREMENTS

 

To ensure uninterrupted participation in Grade 12 activities:

• School fees must be fully up to date before attendance of the Matric Farewell.

• All Grade 12 school fees must be paid in full by 1 October 2027.

 

CLOTHING BOUTIQUE

 

Trading Hours

Monday – Friday

• 07:15 – 08:00

• 14:00 – 15:00

Conditions

• All items must be paid for prior to collection.

• Returns or exchanges will only be considered within seven (7) days of purchase.

• Returned items must be unworn, unused, and in original condition.

 

SPORTSWEAR REQUIREMENTS

 

Team Shirts

 

Learners are required to wear the shirt corresponding with their allocated school house:

• Dolphins – Navy Blue

• Seals – Sky Blue

• Sharks – Maroon

 

Compulsory Sportswear

• Official WBPS Tracksuit

• Official WBPS Golf Shirt

 

Optional

• WBPS sports shorts may be worn during training sessions.

 

SCHOOL UNIFORM REQUIREMENTS

Boys

• Grey trousers or shorts

• White school shirt

• Black leather school shoes

• Official WBPS jersey or pullover (Grades 1–7)

• Official WBPS blazer (Grades 8–12)

• Official school tie according to phase

Girls

• Official WBPS grey tunic or trousers

• White school shirt

• Navy tights when wearing the tunic

• Black leather school shoes

• Official WBPS jersey or pullover

• Official school tie according to phase

• Official WBPS blazer (Grades 8–12)

 

CONTACT INFORMATION

School Reception                                                           Secretary to the Principal             

Lindie van Donkelaar                                                      Adéle van Bosch

reception@wbps.com.na                                                 secretary@wbps.com.na

+264 64 279 250                                                             +264 64 279 255

 

Applications and information                                     Applications, information & Clothing

Primary Phase – Grade R – 7                                         Secondary Phase – Grade 8 - 12

Lettie van der Merwe                                                     Rochelle Noble

primarysecretary@wbps.com.na                                    administrator@wbps.com.na

+264 64 279 270                                                            +264 64 279 258

 

Finance                                                                           Guidance

Deidry de Jager                                                               Anel Maritz

finance@wbps.com.na                                                    guidance@wbps.com.na

+264 64 279 251                                                             +264 64 279 261

 

For additional information, admission requirements, school policies and uniform

details, please scan the school's QR code or visit the school office.

​

​